As we move into the heart of summer, property managers and community association managers face a unique window of opportunity: the mid-year maintenance check. This isn’t just about checking boxes—it’s about proactively protecting your communities from costly repairs, unhappy residents, and emergency vendor scrambling.
Whether you manage high-rise condos, gated communities, or sprawling HOAs, July is the perfect time to assess, plan, and prep. Here’s a checklist and some expert guidance to help you take full advantage of the season.
🔧 1. HVAC and Cooling Systems
Why it matters: In most regions, July is the peak of heat season. A failed system can quickly become a resident relations nightmare.
What to do:
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Schedule mid-season inspections for common area A/C units.
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Check for clogged filters, leaky ductwork, or thermostat issues.
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Ensure vendors document service completion and note any future risk areas.
💦 2. Pools and Outdoor Amenities
Why it matters: Pools and amenities see maximum usage in the summer—and maximum liability risk.
What to do:
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Confirm that pool vendors are checking chemical levels and documenting inspections.
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Walk all outdoor areas to check for broken furniture, uneven walking paths, and signage visibility.
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Review vendor contracts to ensure frequency of service matches usage levels.
Bonus: Consider a quick resident survey on amenity satisfaction to uncover overlooked maintenance needs.
🌱 3. Irrigation Systems and Landscaping
Why it matters: Water bills can spike and landscapes can suffer if systems aren’t running efficiently.
What to do:
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Have your landscaping vendor review irrigation zones for leaks, overspray, or faulty timers.
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Look for signs of dry patches or water pooling, which could indicate deeper issues.
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Ensure vendors are trimming for visibility around signage and security cameras.
🔥 4. Fire and Life Safety Systems
Why it matters: Summer storms, fireworks, and grilling season all elevate fire risk in July.
What to do:
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Test alarms, sprinklers, and extinguishers in common areas.
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Coordinate with fire safety vendors to conduct or schedule walkthroughs.
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Verify that vendor certifications and inspection logs are up to date and on file.
🛠 5. Schedule Preventive Maintenance for Q3 and Q4
Why it matters: Getting ahead of fall and winter tasks reduces last-minute vendor stress and budget overruns.
What to do:
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Review your past service logs and identify any vendors due for return service.
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Lock in dates for fall landscaping prep, gutter cleaning, or elevator servicing now.
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Use downtime in July to schedule walk-throughs or inspections that often get delayed in busier months.
✅ Take Action Now—Before It Gets Missed
Summer might be a time when many residents are vacationing—but for property managers, it’s the smart season to plan ahead. Taking just a few hours to complete a mid-year maintenance review could prevent thousands of dollars in emergency costs and keep your community running smoothly.
Need help finding dependable vendors or organizing your maintenance calendar? VendorSmart is here to help. Log in now to search vendors by category, view past performance, and schedule your next round of work—all from one place.
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